Market Regulations

General Terms and Conditions and Participation Terms for The Plant Festival

§ 1 Contracting Parties

The organiser of this event is
Mr. Plants – Ramadan, Marvin u. Gütgens, Deniz GbR
with its registered office at:
Beltinghovener Straße 36
41068 Mönchengladbach, Germany

Hereinafter, the organiser is referred to as the “Organiser”. A legally binding contract between the Organiser and the participant is concluded upon payment of the invoice for the reserved stand space or upon entering the event premises. The contracting party is referred to as the “Participant”.

§ 2 Registration for the Event

Stand space may be reserved via the website, by telephone, in writing, or in person during the event. The Organiser will issue the Participant an invoice in accordance with the reservation. Registrations by minors (under 18 years of age) are not permitted. Minors may sell or offer goods only with the express consent of their legal guardians.

§ 2.1 Reservation Conditions

The Organiser may refuse or revoke reservations at any time without stating reasons.

§ 2.1.1 Withdrawal by the Participant

If the Participant declares that they do not wish to attend the event, the invoice amount for the stand space will be reduced by 70% if the withdrawal takes place at least 6 months before the event. If withdrawal takes place at least 3 months beforehand, the reduction will be 30%. In the case of a short-notice withdrawal, the full stand fee remains payable and no refund will be granted.

§ 2.2 Rental Furniture

The Participant may book rental furniture from the Organiser for a fee. The furniture may vary in size, quality and condition and may show signs of use. The items do not always correspond to the stated standard dimensions.

§ 2.2.1 Reporting Defects

Any defects or damage to rented furniture must be reported to the Organiser immediately. The Participant is liable for all damage to the rented furniture caused by them.

§ 3 Payment Terms

The amount payable for stand rental and rental furniture must be received in the Organiser’s account within 10 days of receipt of the invoice. The bank transfer must include the Participant’s name (if different) and the invoice number and must be sent to the account specified on the invoice.

§ 3.1 Pricing

Prices are set out in the relevant registration details. The Participant must pay the prices, including VAT, stated in the confirmation/invoice.

§ 3.2 Participation Without a Valid Admission Ticket

Attempting to attend the event without a valid admission ticket will be treated as a violation of Section 265a of the German Criminal Code (StGB). In such cases, the Organiser will charge an increased admission fee of €50.

§ 4 Allocation of Stand Spaces

The Participant is not entitled to a specific location. Even if a location has been agreed in advance, a different location may be assigned in exceptional circumstances. The Organiser will endeavour to take requested placements into account but is not obliged to do so.

§ 4.1 Stand Size and Layout

The Organiser allocates stands in various sizes. The Participant may not assert any guarantee or claims for damages. Participants must strictly adhere to the marked-out areas.

§ 4.2 Aisles and Safety Regulations

Marked stand areas must not be exceeded, and escape routes and emergency exits must be kept clear. All aisles also serve as escape routes and must remain accessible at all times.

§ 5 Stand Reservation and Use

The stand space will be held for the Participant until 15 minutes before the end of the setup period. If the space has not been occupied by then, the Organiser may reallocate it for operational reasons. There is no entitlement to an alternative space.

§ 5.1 Loading and Unloading Areas

Before and after market hours, Participants may stop in the designated parking areas directly beside the building for loading and unloading. Once this process is complete, all vehicles must be moved to the designated car park P4. Traffic signs and restrictions (including no-stopping/no-parking areas and emergency access routes) must be observed, and sufficient space must be left by doors. Fire brigade access routes, escape routes and emergency routes must always be kept clear. Vehicles may be towed in the event of a violation. Participants must report the official registration numbers of vehicles used for deliveries no later than the day of the event.

§ 5.2 Setup, Dismantling and Stand Operations

The setup, opening and dismantling times announced by the Organiser are binding. Unless the Organiser grants an exception, the Participant must keep their stand operational and staffed throughout the entire official event period. Early dismantling or leaving the stand before the end of the event is permitted only with the Organiser’s prior consent. In the event of violations, the Organiser may take appropriate measures to ensure the event runs smoothly.

§ 6 Responsibility and Supervision

Each Participant is responsible for supervising their own sales stand.

§ 6.1 Security of Goods and Valuables

The Participant is responsible for the safe storage and supervision of all displayed, offered or stored goods, cash, technical equipment and other personal belongings. This applies in particular during setup and dismantling and throughout the event. The Participant must take appropriate measures to prevent theft, loss and damage as far as possible.

§ 6.2 Unattended Stands

The Participant must ensure that their sales stand is adequately supervised during official event hours. The stand must not be left unattended without first arranging a suitable replacement. If the Participant needs to leave the stand temporarily, they must arrange reliable cover or secure the stand in such a way as to prevent unauthorised access to goods and valuables as far as possible.

§ 6.3 Theft and Loss

The Organiser does not take custody of goods, valuables or other personal belongings brought in by the Participant. The Organiser is liable for theft, loss or damage to these items in accordance with applicable law. Statutory claims for liability, particularly in cases of intentional or grossly negligent conduct or injury to life, body or health, remain unaffected.

The Participant must report any discovered theft or loss to the Organiser without delay. The police must also be notified where necessary.

§ 6.4 Goods Left Behind Outside Event Hours

Leaving goods, cash, technical equipment and other valuables at the stand outside official event hours is at the Participant’s own risk. The Participant is required to remove valuables and goods particularly vulnerable to theft after the event or secure them appropriately. The Organiser is not obliged to provide guarding or individual security for individual stands unless expressly agreed otherwise in writing. The Organiser’s statutory liability obligations remain unaffected.

§ 7 Legal Requirements

Participants are responsible for informing themselves about all relevant regulations and laws relating to the event. Participants must ensure that their stand complies with all applicable requirements, such as the Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES) and the European Wildlife Trade Regulations (EC No. 338/97).

§ 8 Subletting of Stand Space

The rented stand space may not be sublet to third parties.

§ 9 Costs of Relocation and Towing

Costs incurred for relocating or towing bicycles, cars or trucks will be charged to the vehicle owner.

§ 9.2 Liability for Damage

The Organiser is not liable for damage to vehicles caused by other Participants or visitors.

§ 10 Cleaning Requirements

The Participant must clean the rented area, the area extending one metre in front of their stand, and the area up to the spaces of their immediate neighbouring stands. The Participant must dispose of all waste themselves. A flat fee of €50–€150 may be charged for violations of this rule.

§ 11 Changes and Cancellations

The Organiser may terminate, cancel, shorten or relocate an event at any time. In the event of relocation or cancellation, stand fees already paid will be credited towards the new or replacement date. The Participant is not entitled to a refund or compensation. If an event cannot take place due to force majeure, such as a storm, no replacement or compensation will be provided.

§ 12 Permitted Promotional Activities

By entering the premises, purchasing an admission ticket or registering for stand space, the Participant permits the Organiser and third parties to use audio recordings, photographs or video recordings featuring them. Photographs, video and audio recordings are regularly made at events and published in the press, on the website, on social media and for promotional purposes. Participants expressly consent to this, including with regard to their image rights.

§ 13 Site Rules and Conduct

The Organiser exercises full control and authority over the entire event premises at all times. Instructions given by the venue operator, the Organiser and their authorised representatives must be followed. In the event of non-compliance, the Organiser may immediately close the Participant’s stand and, where appropriate, issue a ban from the premises. No refund or compensation will be payable.

§ 13.1 Damage to Property

Attaching items to or nailing into the venue walls or rented equipment is expressly prohibited. Any resulting damage will be charged to the Participant in full.

§ 13.2 Smoking Ban

Smoking is strictly prohibited in all rooms of RedBox GmbH. Participants may use the designated outdoor smoking areas. This prohibition also applies to e-cigarettes, as vapour may trigger the fire alarm system. Violations may result in immediate removal from the premises. The costs of any resulting fire brigade call-out will be charged to the person responsible.

§ 13.3 Pets

Pets are not permitted.

§ 13.4 Advertising on the Premises

Distributing advertising of any kind anywhere on the event premises is permitted only with the Organiser’s prior written approval.

§ 13.5 Fire Safety and Hazard Prevention

All Participants must comply with the fire safety regulations of the venue and with the instructions of the Organiser and venue operator. Blocking fire extinguishers, fire alarm equipment, electrical distribution boards or other safety equipment is prohibited. Open flames, candles, gas appliances, heaters and other potentially fire-hazardous equipment may be used only with the Organiser’s prior express approval and in compliance with applicable safety regulations. If a hazard arises, the Organiser is entitled to prohibit their use immediately.

§ 14 Liability for Damage

The Participant is fully liable for all damage caused to the Organiser or third parties by the Participant or their representatives and must compensate the Organiser accordingly. The operators of the respective sales stand are jointly and severally liable.

§ 14.1 Exclusion of Liability

To the extent permitted by law, the Organiser’s liability for property brought in by the renter, as well as for personal injury and property damage, is excluded and limited to cases of intent and gross negligence. The renter bears the burden of proving fault. The Organiser accepts no responsibility for Participants’ personal belongings.

§ 15 Data Protection

Protecting your data is a top priority for us. By registering, you agree that your data may be stored and processed electronically for the performance and administration of this contractual relationship. You may withdraw your consent to the processing of your data at any time in accordance with Article 7(3) of the General Data Protection Regulation (GDPR).

§ 16 Miscellaneous Rules

For safety reasons, bicycles must be pushed while on the event premises. Riding inline skates or using other sports equipment is not permitted during event hours.

§ 17 Acceptance of the Participation Terms

By registering and taking possession of stand space, the Participant fully accepts these participation terms and undertakes to comply with them without restriction. In the event of violations of the participation terms, the Participant is obliged to pay the contractual penalty and compensate for damages.

§ 18 Severability Clause

If one or more of these provisions is or becomes legally invalid, the validity of the remaining provisions shall not be affected. The invalid provisions shall be replaced by legally permissible provisions that most closely reflect the intent of the invalid provisions.

§ 19 Place of Jurisdiction

The place of jurisdiction and place of performance shall be the Local Court of Mönchengladbach, including in the case of claims in payment order proceedings (Sections 688 et seq. of the German Code of Civil Procedure (ZPO)).