Market Regulations

General Terms and Conditions and Conditions of Participation for The Plant Festival

  • 1 Contracting Parties

The organizer of this event is:

Mr. Plants – Ramadan, Marvin u. Gütgens, Deniz GbR
Registered office:

Beltinghovener Straße 36
41068 Mönchengladbach
Germany

Hereinafter, the organizer shall be referred to as the “Organizer”.

A legally binding contract between the Organizer and the Participant shall be concluded upon payment of the invoice for the reserved stand space or upon entering the event premises. The contractual partner shall hereinafter be referred to as the “Participant”.

  • 2 Registration for the Event

Stand space reservations can be made via the website, by telephone, in writing or in person during the event. The Organizer shall issue an invoice to the Participant in accordance with the reservation.

Registrations by minors (under the age of 18) are not permitted. The sale and offering of goods by underage participants is only permitted with the express consent of their legal guardians.

  • 2.1 Reservation Conditions

The Organizer may reject or revoke reservations at any time without stating reasons.

  • 2.1.1 Withdrawal by the Participant

If the Participant declares that they do not wish to participate in the event, the invoice amount for the stand space shall be reduced by 70% if the withdrawal takes place at least 6 months before the event.

If the withdrawal takes place at least 3 months before the event, the reduction shall amount to 30%.

In the event of a late withdrawal, the full stand fee shall become payable. Refunds are excluded.

  • 2.2 Rental Furniture

The Participant may book rental furniture from the Organizer for an additional fee. The furniture may vary in size, quality and condition and may show signs of use. The materials do not always correspond to the specified standard dimensions.

  • 2.2.1 Reporting Defects

Any defects or damage to rented furniture must be reported to the Organizer immediately by the Participant.

The Participant shall be liable for all damage caused by them to the rented furniture.

  • 3 Payment Terms

The amount payable for stand rental and rental furniture must be received in the Organizer’s bank account within 10 days of receipt of the invoice.

The following details must be provided when making the bank transfer: the Participant’s name (if different from the invoice recipient) and the invoice number. Payment must be made to the bank account specified on the invoice.

  • 3.1 Pricing

Prices are stated in the respective registration documents.

The Participant shall pay the prices stated in the confirmation/invoice, including VAT.

  • 3.2 Participation Without a Valid Admission Ticket

Attempting to participate in the event without a valid admission ticket shall be considered a violation of Section 265a of the German Criminal Code (StGB).

In such cases, the Organizer shall charge an increased admission fee of EUR 50.

  • 4 Allocation of Stand Spaces

The Participant is not entitled to a specific stand location. Even if a particular location has been agreed upon in advance, another location may be assigned in exceptional cases.

The Organizer shall endeavour to accommodate requested stand locations but is under no obligation to do so.

  • 4.1 Stand Size and Layout

The Organizer allocates stands in various sizes.

The Participant shall not be entitled to any guarantees or compensation claims in this regard. The designated stand areas must be strictly adhered to by the Participant.

  • 4.2 Aisles and Safety Regulations

It is particularly important to note that the designated stand areas must not be exceeded and that escape routes and emergency exits must remain clear at all times.

All aisles also serve as escape routes and must remain accessible at all times.

  • 5 Stand Reservation and Use

The stand space shall be held for the Participant until 15 minutes before the end of the setup period.

If the stand space has not been occupied by that time, the Organizer may reallocate it for operational reasons.

There shall be no entitlement to an alternative stand space.

  • 5.1 Loading and Unloading Areas

Before and after market hours, Participants may stop directly outside the building in the designated parking areas for loading and unloading.

Once this process has been completed, all vehicles must be moved to the designated parking area P4.

Participants must observe all prohibition signs (no stopping, no parking and emergency access restrictions) and ensure that sufficient space is left near the doors.

Fire brigade access routes, as well as escape and emergency routes, must always remain clear.

Failure to comply may result in the vehicle being towed away.

Participants must report the official registration numbers of all vehicles used for deliveries no later than the day of the event.

  • 5.2 Setup, Dismantling and Stand Operations

The setup, opening and dismantling times announced by the Organizer are binding.

The Participant must ensure that their stand is fully operational and staffed throughout the entire official event period, unless an exception has been approved by the Organizer.

Early dismantling or leaving the stand before the end of the event is only permitted with the prior approval of the Organizer.

In the event of violations, the Organizer may take appropriate measures to ensure the orderly running of the event.

  • 6 Responsibility and Supervision

The respective Participant is responsible for supervising their sales stand.

  • 6.1 Security of Goods and Valuables

The Participant is solely responsible for the safe storage and supervision of their displayed, offered and stored goods, cash holdings, technical equipment and other personal belongings.

This applies in particular during setup and dismantling as well as throughout the entire event.

The Participant must take appropriate measures to prevent theft, loss and damage as far as possible.

  • 6.2 Unattended Stands

The Participant must ensure that their sales stand is adequately supervised during the official event hours.

The stand must not be left unattended without first arranging for a suitable replacement.

If the Participant needs to leave their stand temporarily, they must arrange for a reliable replacement or secure the stand in such a way as to prevent unauthorized access to goods and valuables as far as possible.

  • 6.3 Theft and Loss

The Organizer does not assume custody of any goods, valuables or other personal belongings brought onto the premises by the Participant.

The Organizer shall be liable for theft, loss or damage to such items in accordance with applicable statutory provisions.

Statutory liability claims, particularly in cases of intentional or grossly negligent conduct, as well as in cases of injury to life, body or health, shall remain unaffected.

Any discovered theft or loss must be reported to the Organizer immediately by the Participant.

Where necessary, the police must also be notified.

  • 6.4 Goods Left Behind Outside Event Hours

Leaving goods, cash, technical equipment and other valuables at the stand outside official event hours is entirely at the Participant’s own risk.

The Participant is obliged to remove valuables and items particularly vulnerable to theft after the event or to secure them appropriately.

Unless expressly agreed otherwise in writing, the Organizer is not obliged to provide security or individual protection for individual stands.

The Organizer’s statutory liability obligations shall remain unaffected.

  • 7 Legal Requirements

It is the Participant’s responsibility to inform themselves about all relevant regulations and laws relating to the event.

The Participant is obliged to ensure compliance at their stand with all relevant regulations, such as the Washington Convention on International Trade in Endangered Species (CITES) and the European Wildlife Trade Regulation (EC) No. 338/97.

  • 8 Subletting of Stand Space

The rented stand space may not be sublet to third parties.

  • 9 Costs Arising from Relocation and Towing

Any costs arising from the relocation or towing of bicycles, cars or trucks shall be charged to the vehicle owner.

  • 9.2 Liability for Damage

The Organizer shall not be liable for damage to vehicles caused by other Participants or visitors.

  • 10 Cleaning Requirements

The Participant is obliged to clean the rented area, the area extending one metre in front of their stand, and the area up to the boundaries of their directly adjacent neighbouring stands.

Any waste generated must be disposed of by the Participant themselves.

In the event of non-compliance with this requirement, a flat fee of EUR 50–150 may be charged.

  • 11 Changes and Cancellations

The Organizer may terminate, cancel, shorten or relocate an event at any time.

In the event of relocation or cancellation, stand fees already paid shall be credited towards the new or replacement event date.

The Participant shall not be entitled to a refund or compensation.

If an event cannot take place due to force majeure, such as a storm, no replacement or compensation shall be provided.

  • 12 Permitted Advertising and Media Use

By entering the premises, purchasing an admission ticket or registering for a stand space, the Participant grants the Organizer and third parties permission to use audio, photographic or video recordings featuring them.

Photographs, video and audio recordings are regularly taken at the events and may be published in the press, on the website, on social media and for advertising purposes.

Participants expressly consent to this, including with regard to their image rights.

  • 13 House Rules and Conduct

The Organizer exercises full authority over the premises and the right to enforce the house rules throughout the entire event area at all times.

Instructions issued by the venue operator, the Organizer and their authorized representatives must be followed.

In the event of non-compliance, the Organizer may immediately close the Participant’s stand and, if necessary, issue a ban from the premises.

There shall be no entitlement to a refund or compensation.

  • 13.1 Damage to Property

Attaching items to or nailing into the hall walls or rental equipment is strictly prohibited.

Any damage caused shall be charged to the Participant in full.

  • 13.2 Smoking Ban

Smoking is strictly prohibited in all indoor areas of RedBox GmbH.

Participants may use the designated outdoor smoking areas.

This prohibition also applies to e-cigarettes, as the vapour may trigger the fire alarm system.

Violations may result in immediate removal from the premises!

Any costs incurred due to fire brigade call-outs shall be charged to the person responsible.

  • 13.3 Pets

Bringing pets onto the premises is not permitted.

  • 13.4 Advertising on the Premises

The distribution of advertising materials of any kind throughout the entire event premises is only permitted with the prior written approval of the Organizer.

  • 13.5 Fire Safety and Hazard Prevention

All Participants are obliged to comply with the fire safety regulations of the venue and with the instructions issued by the Organizer and the venue operator.

Blocking fire extinguishers, fire alarm equipment, electrical distribution boards and other safety equipment is prohibited.

Open flames, candles, gas appliances, heaters and other potentially fire-hazardous equipment may only be used with the prior express approval of the Organizer and in compliance with applicable safety regulations.

In the event of a potential hazard, the Organizer is entitled to prohibit their use immediately.

  • 13.6 Electrical Equipment and Electrical Operating Materials

All electrical devices, cables, extension leads, power strips and other electrical equipment used by Participants must comply with the applicable statutory safety requirements and have the required inspection and conformity documentation.

Only properly functioning, undamaged electrical equipment suitable for its intended purpose may be used.

Devices and cables without the required CE marking, as well as any visibly damaged or unsafe electrical equipment, must not be connected to the power supply or operated.

The Organizer is entitled to prohibit the use of unauthorized or potentially unsafe electrical equipment at any time and to require that it be disconnected from the power supply.

  • 14 Liability for Damages

The Participant shall be fully liable for all damage caused to the Organizer or third parties by the Participant or their authorized representatives and shall be obliged to compensate the Organizer accordingly.

The operators of the respective sales stands shall be jointly and severally liable.

  • 14.1 Exclusion of Liability

To the extent permitted by law, the Organizer’s liability for property brought onto the premises by the Participant, as well as for personal injury and property damage, is excluded and limited to cases of intent and gross negligence.

The burden of proving fault shall lie with the tenant.

The Organizer accepts no responsibility for the personal belongings of Participants.

  • 15 Data Protection

The protection of your data is our highest priority.

By registering, you agree that your data may be electronically stored and processed for the purpose of carrying out and managing this contractual relationship.

You may withdraw your consent to the processing of your personal data at any time in accordance with Article 7(3) of the General Data Protection Regulation (GDPR).

  • 16 Miscellaneous Regulations

For safety reasons, bicycles must be pushed throughout the entire event premises.

The use of inline skates or other sports equipment is not permitted during event hours.

  • 17 Acknowledgement and Compliance with the Conditions of Participation

By registering and booking a stand space, the Participant acknowledges these Market Regulations as well as all supplementary event and safety regulations and undertakes to comply with them.

The Participant is responsible for ensuring that their employees, assistants and any other persons commissioned by them also comply with the applicable conditions of participation and instructions issued by the Organizer.

In the event of violations of these conditions of participation, the Organizer is entitled to take appropriate measures depending on the nature and severity of the violation. These measures include, in particular:

Requiring the immediate remedy of the violation.

Prohibiting certain activities or the operation of individual devices.

Temporarily suspending stand operations.

Closing the stand.

Excluding the Participant from the event and, where applicable, issuing a ban from the premises.

In the event of serious violations or violations that are not remedied despite a request to do so, the Organizer is entitled to exclude the Participant from further participation in the event.

Further statutory claims, particularly claims for damages, shall remain unaffected. This applies in particular to damage caused by the Participant or their authorized representatives.

  • 18 Severability Clause

Should one or more of these provisions be or become legally invalid, this shall not affect the validity of the remaining provisions.

The invalid provisions shall be replaced by legally permissible provisions that most closely reflect the purpose and intent of the invalid provisions.

  • 19 Place of Jurisdiction

The place of jurisdiction and place of performance shall be the Local Court of Mönchengladbach (Amtsgericht Mönchengladbach), including in cases involving claims under the payment order procedure pursuant to Sections 688 et seq. of the German Code of Civil Procedure (ZPO).